RECEPTIONIST/OFFICE COORDINATOR: $25/HR

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  • Temp to Perm
  • Waltham, MA
  • This position has been filled
  • Salary: $25/hr

FRONT DESK RECEPTIONIST/OFFICE COORDINATOR: $25/HR 4699

Our client, a leading integrated biopharmaceutical company in Waltham (car required), is looking for an experienced and savvy Front Desk Receptionist/Office Coordinator to be the first point of contact to the world and reflects who they are as a firm. The position is a very robust – incorporating basic Reception duties, with the opportunity to support members of the Leadership team and to manage the front desk area. As such, this person is expected to be high-energy, proactive, detail driven, and highly professional, with strong interpersonal skills, possess the ability to prioritize, multi-task, and use sound business judgment in a fast-paced environment. This is a temp to perm position.

RESPONSIBILITES

– Assist the Office Manager to help to resolve office issues quickly and efficientl
– Answer phones and transfer to the appropriate staff member if applicable
– Take and distribute accurate voicemail messages
– Greet public and guests and direct them to the correct staff member
– Manage messenger and courier service
– Work with various vendors to coordinate office needs as they come
– Receive, sort and distribute incoming mail
– Prepare outgoing mail for distribution
– Fax, scan and copy documents
– Help maintain office filing and storage systems
– File and retrieve documents and reference materials
– Maintain state licensing and all updates
– Maintain company asset list and update accordingly based on new hires/changes
– Work closely with IT department when installing laptops for new hires and wiping laptops for terminated employees
– Update and maintain databases such as mailing lists, contact lists and vendor information
– Retrieve and research information for projects
– Update and maintain internal staff contact lists and schedules
– Liaise with all staff at all levels, both on and offsite
– Coordinate and maintain staff administrative records such as phone lists, staff parking and staff building badges
– Type and edit documents, reports and correspondence when requested
– Organize travel arrangements for off-site staff and guests as needed
– Coordinate and organize appointments and meetings, as well as catering requests
– Help set up new employees with a new office/cubicle and make sure they are set up in the system, etc.
– Assist with event planning and implementation
– Monitor and maintain all general office supplies and kitchen supplies/groceries
– Ensure office equipment is properly maintained and serviced
– Perform work related errands as requested
– Help keep front of the office tidy and presentable throughout each day
– Assist with general administrative duties for members of the Leadership Team such as coordinating meetings, appointments and travel arrangements, as well as other possible projects

EDUCATION
– Bachelor’s Degree
– Previous office experience required
– Excellent computer skills including MS Office
– Strong computer and internet skills including use of e-mails, group messaging and data collection
– Numeracy and literacy skills

SKILLS AND ABILITIIES
– Strong organization and planning skills
– Excellent time management and prioritizing skills
– Sense of urgency with ability to offer a quick turnaround on things
– Ability to follow through with a project or task from start to finish
– Ability to be proactive and take initiative; able to think outside the box
– Impeccable verbal and written communication skills
– Excellent problem-solving skills
– Strong attention to detail
– Ability to work well within a team environment
– Eagerness to learn and take on more
– Resourcefulness
– Creativity
– Accuracy
– Flexibility
– Reliability
– Maturity

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