Job Posting

Admin Assistant | Legal & Compliance

  • Location: Boston, MA
  • Type: Permanent
  • Job #4994

Work for one of Boston's Best Places to Work! 100% paid benefits (family included – a value of $1200-$1300/mo., alone!), plus an amazing culture, work/life balance, gym membership and more! 

You'll work with some of the best & brightest minds out there! 

Position: Administrative Assistant

Department: Legal & Compliance

FLSA Classification: Full-time, Non-Exempt

Job Description

We are seeking an administrative professional to support a team of legal and compliance professionals. The team consists of four attorneys, including the Deputy General Counsel, the Chief Compliance Officer, two Senior Legal Counsels, and a Senior Compliance Manager. The ideal candidate will be professional and articulate, with excellent management skills.

Primary Responsibilities

  • Coordinate internal and external calls and meetings
  • Calendar management for the team
  • Domestic and International Travel – Obtaining visas – Coordination with Office Managers in international offices
  • Submitting expense reports
  • Assist with closing files and coordinate execution of signature pages for internal documents as well as with outside counsel.
  • Answer phones • Electronic and paper filings
  • Copy, fax, and scan documents
  • Assist with event plan planning, such as offsite meetings and General Counsel Conferences
  • Maintain General Counsel database

Qualifications/Requirements

  • Excellent communications skills – written and verbal
  • Able to engage with people at all levels, likeable, and approachable.
  • Excellent computer skills (Adobe, MS Word, PowerPoint, Excel, Outlook)
  • Ability to work independently and with minimal supervision, proactive in approach
  • Must be able to assess situations and determine appropriate action
  • Must be skilled at scheduling, highly organized, and have a high attention to detail
  • Ability to work well under pressure, must be flexible and adaptable
  • High degree of integrity, professionalism, diplomacy, and discretion

All qualified candidates are urged to submit a cover letter & confidential resume in (2) two Word documents for immediate and assured response to [email protected] This is an immediate, direct hire.

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