Job Posting

Administrative Assistant / Market Access, Commercial, Sales & Marketing

  • Location:Boston, MA
  • Type:Permanent
  • Job#4954

Administrative Assistant / Market Access, Commercial, Sales & Marketing

The successful applicant will provide administrative support, including but not limited to, updating & maintaining employee records, managing documents, updating internal databases, and calendar management.

The commercial administrative assistant will also support executive leaders in market access & policy, commercial operations, sales & marketing.

In this role, the associate will ensure plans are administered in accordance with federal and state regulations and plan provisions are followed. The ideal candidate will have previous experience in commercial functions, and will be able to handle diverse tasks efficiently and within a fast-paced environment.

GENERAL ACCOUNTABILITIES:

  • Provide administrative support to 3 executive leaders in Market Access & Policy, Commercial Operations & Innovation, Sales & Marketing
  • Will be responsible for calendar management, coordination of meetings, and preparation of company presentations
  • Will support the commercial teams as a SAP super user to ensure flawless execution of the purchasing system
  • Will assist in new hire onboarding, including coordination with the HR group
  • May assist in managing interview and candidate schedules if staffing coordinator needs back-up
  • Will interact with all levels of management in the organization, both domestic and international, necessitating tact, diplomacy, discretion and good judgment  
  • Will coordinate both global and domestic travel arrangements and process related expense reports
  • Will coordinate internal/ external meetings, videos and conference calls, etc.
  • Will assist in the development of slide presentations for all commercial functions:
  • Will maintain departmental files and proper submission of approval forms as requested
  • Will be expected to handle confidential information and communication with all levels of the organization  in a professional & discrete manner
  • Will often be the first point of contact for questions and inquiries related to all three departments
  • Will have to function as coverage for other Administrative Associates as necessary 
  • May be asked to assist with various projects as required

JOB QUALIFICATIONS:

Required:

  • Excellent written communication and organization skills.
  • Comprehensive literacy in all MS Office applications-Outlook calendar, PowerPoint, Excel and Word.

Preferred:

  • Bachelor’s Degree is strongly preferred, but is not a requirement.
  • Prior experience as a commercial administrative or assistant role is highly desired.

WE OFFER:

  • Creative working in X-functional teams
  • Open and respectful corporate culture
  • Multicultural environment
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