Job Posting

Executive Assistant – NY

  • Location:New York, NY
  • Type:Permanent
  • Job#4901

A leading private equity firm is seeking an Executive Assistant to support a Co-Founder and two Principals, and to oversee office items. The firm has a collegial and collaborative culture, and offers good work/life balance.

Character Traits

  • Happy, cheerful, high energy
  • Organized, punctual (8:30AM start)
  • Team-oriented
  • Proactive in getting things done; a self-starter with ability to prioritize projects/responsibilities
  • High attention to detail; thorough in completing work; efficient
  • Adaptable and willing to learn/do new tasks as they come up
  • Good judgment
  • Professional and discreet

Responsibilities

  • Monitor email inbox for co-founder – notify of urgent items, prepare responses as applicable, draft/send 10+ outreach emails per week to help co-founder set up meetings with external parties
  • Oversee office items to help co-founder manage office – liaise with IT/phone and other vendors as issues arise, liaise with landlord/building, welcome guests/visitors to office, order food for group meetings held in office and clean up after meetings, order/restock supplies, new hire set-up (computer/other misc.), order/label holiday cards, etc.
  • Contact Management (Outlook) for co-founder and principals – input business cards, compile lists/labels/groupings/etc., search/update contacts as applicable to help with outreach
  • Calendar and scheduling for co-founder and principals – work with internal/external parties to schedule meetings and conference calls, enter visitors into building security system, etc.
  • Travel – book flights and hotels for co-founder and principals
  • Expense reports – prepare expense reports monthly for co-founder and principals
  • Phone – pick up phone and take messages as needed for co-founder and principals Qualifications / Requirements:
  • Bachelor’s degree
  • Minimum of 3 years of support experience
  • Deep experience with Outlook and Word. Experience with Powerpoint and Excel helpful.
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