Job Posting

House Manager

  • Location: Hamilton, MA
  • Type: Permanent
  • Job #4895

HOUSEHOLD MANAGER / PRIVATE CHEF 

The Household Manager will oversee the successful operation and maintenance of the family’s primary residence and farm. They will serve primarily as a chief administrator managing all household staff and services that take place both inside and outside of the homes. This is both a coach and a player role, which means that the effective execution requires a full understanding of the goals and objectives of the family and the house activities. The ideal candidate will have private chef experience in order to provide food preparation and/or cooking for family dinners when the family is in Hamilton.

The primary residence is in Hamilton, MA. The Household Manager will have an office in the primary residence and will report directly to the Principals. The Household Manager will be responsible for coordinating with the Principals’’ Chief of Staff and Assistant on calendar activities. This is a full-time, salaried, live out position with the potential for a discretionary bonus.

The Household Manager is responsible for “opening“ the successful day-to-day operation of the residence/farm and ensuring a positive experience for the Principals. The successful candidate will be a highly organized, self-starter with exceptional communication and problem-solving skills. The Household Manager will be a polished and relaxed professional who is service oriented with a keen understanding and ability to anticipate the needs of the principles.

REQUIREMENTS:

This is a “hands on“  position and requires an individual willing to do whatever it takes to get the job done. An important part of successful execution is supporting a warm family environment. This includes facilitating time and activities to promote togetherness amongst family members.

  • Previous residential management and private chef experience
  • Adept in managing and supervising household staff
  • Keen ability to communicate a collaborate efficiently with Principals, business associates, family office, domestic staff, family, and friends
  • Highly effective verbal and written communication skills
  • A polished professional in both formal and informal settings
  • Enthusiastic, positive, “can-do“ attitude, and a healthy sense of humor
  • Attentive to Principals’ preferences and style (intuitive to their needs)
  • A mature, confident team player who is quick on their feet, responds well to constructive criticism, and has an ability to execute decisively
  • Provide a process and solution-based approach
  • Ability to see tasks through from beginning to end
  • Tenacious in meeting deadlines with a strong sense of timeliness and good self-management discipline
  • Must be highly organized with the ability to seamlessly manage multiple projects simultaneously
  • Must be adaptable to change and calm under pressure
  • Ability to develop and maintain solid working relationships with coworkers, service providers, contractors, and vendors
  • Exercise high-level of confidentiality, discretion, and loyalty
  • Bachelor’s degree
  • Strong technology skills and proficient in all Microsoft Office software (Word, Excel, PowerPoint, Outlook), Google calendar, iPhones and iPhone apps
  • Flexible schedule with availability to work mornings and some evenings
  • Valid driver’s license with a clean driving record is required
  • Ability to provide three professional references
  • Ability to complete background check
  • Authorized to work legally in the United States

KEY RESPONSIBILITIES:

  • Manage the day-to-day affairs of residence while maintaining high standards and deficiencies; ensuring consistency of standards, procedures and services
  • Create and oversee a working schedule for household operations and maintenance
  • Manage and oversee household staff; this includes the Housekeeper, Caretaker, Household Assistant, and Farm Assistants
  • Supervise outside vendors and projects and negotiate contracts/costs
  • Ensure all indoor and outdoor areas of each house are properly maintained; including wine cellar, hot tub, pool, lawn, basements, etc.
  • Manage household inventories
  • Manage inventory and care of fine art, antiques, vintage car collection and wine cellar
  • Coordinate with business office on a regular basis for planning of travel and social itineraries
  • Plan and execute special dinners and events; experience with floral arrangements and high-end event planning a plus
  • Grocery shopping, including the finalization of a weekly meal calendar in consultation with principals
  • Prep dinners and/or cook dinners when the family is in Hamilton
  • Assist with holiday preparation; this includes but is not limited to decorations, vendors, gift-giving, and meal planning
  • Assist with families travel planning and packing organization
  • Perform daily errands including shopping, returns, and miscellaneous activities
  • Manage and maintain vehicle maintenance schedules, arrange vehicle service and rentals, registrations, and occasional driving duties for kids
  • Monitor and manage A/V and security systems at property
  • Coordinate shipping and receiving of packages and correspondence
  • Update household reference manuals as necessary
  • Oversee proper cross training of employees
  • Maintain, track, and submit weekly expenses
  • Create and execute budget plans and reports        
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