Job Posting

Sr. Admin Assistant

  • Location: Boston, MA
  • Type: Permanent
  • Job #4990

Job Title

Administrative Assistant,  Access Policy & Business Operations

Company Background

Our client is focused on creating significant value for all of its stakeholders through a strategy that balances short- and long-term growth potential. By applying its proprietary technologies, our client has become a leader in the field of therapeutic antibodies. The company has established successful and lasting partnerships with industry-leading companies from the pharmaceutical and biotechnology sectors. The product pipeline, one of the broadest in the antibody industry, proves the sustainable quality of our client's work. Through specific in-licensing and co-development activities, the company is adding higher value programs to the pipeline at a significant rate. Their comprehensive partnering strategy is an important feature of their business model and a vital source of the company's financial strength.

Job Summary
The successful applicant will provide administrative support, including but not limited to, updating & maintaining employee records, managing documents, updating internal databases, and calendar management.

The Administrative Assistant, Access, Policy, & Business Operations will support Executive Leaders in Access & Policy and Business Operations & Innovation. The ideal candidate will have previous experience in commercial functions and will be able to handle diverse tasks efficiently and within a fast-paced environment.

General Accountabilities

  • Provide administrative support to executive leaders in Access & Policy and Business Operations & Innovation
  • Will be responsible for calendar management, coordination of meetings, and preparation of company presentations
  • Will support their teams as a SAP super user to ensure flawless execution of the purchasing system
  • Will assist in new hire onboarding, including coordination with the HR group
  • May assist in managing interview and candidate schedules if staffing coordinator needs back-up
  • Will interact with all levels of management in the organization, both domestic and international, necessitating tact, diplomacy, discretion and good judgment  
  • Will coordinate both global and domestic travel arrangements and process related expense reports
  • Will coordinate internal/ external meetings, videos and conference calls, etc.
  • Will assist in the development of slide presentations for all commercial functions:
  • Will maintain departmental files and proper submission of approval forms as requested
  • Will be expected to handle confidential information and communication with all levels of the organization  in a professional & discrete manner
  • Will often be the first point of contact for questions and inquiries related to all three departments
  • Will have to function as coverage for other Administrative Associates as necessary 
  • May be asked to assist with various projects as required

Job Qualifications

Required:

Excellent written communication and organization skills.

Comprehensive literacy in all MS Office applications-Outlook calendar, PowerPoint, Excel and Word.

Preferred:

Bachelor’s Degree is strongly preferred, but is not a requirement.

Prior experience as a commercial administrative or assistant role is highly desired.

Location

  • Boston, MA
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