Job Posting

Front Office Manager | Receptionist | Temp to Hire

  • Location: Waltham, MA
  • Type: Temp to Hire
  • Job #5089


Sobi – a growing, global pharmaceutical company dedicated to addressing rare diseases – is seeking a Receptionist/Office Assistant. This role will be the first impression of the Company and will be responsible for supporting daily operations in the office, managing office communications, and facilitating key tasks and procedures.

Essential Responsibilities/Scope of the Job


Including, but not limited to the following

  • As the face of the Company, this person will greet employees and guests and direct them to the correct staff member
  • Answer phone and transfer to the appropriate staff member if applicable
  • Coordinate and organize appointments, meetings, onsite events, and catering requests
  • Book visitor space in office, schedule transportation as needed
  • Take and distribute accurate voicemail messages
  • Work with various vendors to coordinate office needs
  • Receive, sort, and distribute incoming mail
  • Prepare outgoing mail for distribution
  • Fax, scan, and copy documents
  • Liaise with all staff at all levels, both on and offsite
  • Coordinate and maintain staff administrative records such as phone lists, vendor information, and staff building badges
  • Monitor and maintain all general office supplies and kitchen supplies/groceries
  • Help keep front of the office/conference rooms tidy and presentable throughout each day
  • Accurately perform ad hoc projects as requested
  • Run PPE reports for manager updates
  • Communicate COVID updates companywide based on CDC guidelines. Keep the office up to date on COVID protocols and track Employees and visitors in office for contact tracing
  • Create and process POs as needed

Position Qualifications (knowledge, skills, abilities, education, experience)

  • 2+ years of office administration experience
  • Excellent oral and written communication skills
  • Self-driven, detail-oriented, and motivated
  • Excellent customer service skills, a team player attitude
  • Excellent organizational skills and the ability to multitask
  • Positive and professional demeanor; able to interact effectively with personnel at all levels
  • Proficient in Microsoft Office Suite and other office technology
  • Bachelor’s Degree or relevant experience required
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